In addition to its dedicated members, AVAHO's success is due to substantial support from industry partners who are committed to providing Veterans with exceptional cancer care.
We greatly appreciate our partners for their continued support in providing our members with educational and networking opportunities.
Why Partner with AVAHO?
AVAHO's members represent a significant portion of the professionals within VA oncology and hematology. Sponsorship increases your visibility, relationships and competitive edge with these professionals.
Your sponsorship, exhibition, and partnership with AVAHO provides important educational opportunities and resources to the professionals who care for Veterans with cancer and hematological disorders. You help them discover best practices, develop treatment protocols, and work with community providers and companies to provide the best treatment plan for patients.
In addition to professional development opportunities for VA and community-based healthcare professionals, your partnership is key in helping AVAHO advocate for the best resources and opportunities for VA employees and their patients, and helps build our nonprofit Foundation to identify and utilize the best research and treatment options for veterans.
Benefits of Support:
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Company visibility and access to hematology/oncology professionals working with Veterans
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Support collaboration and networking of various VA hematology and oncology professionals to provide high quality patient care for our nation's Veterans
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Build relationships with key leaders in hematology/oncology
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Ensure that professionals who provide ongoing care to Veterans with cancer and hematologic disorders have the best information, professional networks and clinical knowledge to provide the highest quality of care to Veterans.
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2025 Annual Meeting Opportunities
The AVAHO Annual Meeting is an opportunity for VA oncological and hematological professionals and community partners providing cancer care for veterans to network, learn, and develop best practices for veteran health. Sponsorship at this meeting increases your visibility and relationships with medical professionals.
Your sponsorship ensures the professionals who provide ongoing care to veterans with cancer and hematological disorders have the best information, professional networks, and clinical knowledge to provide the highest quality of care and treatment to veterans.
Please note that benefits and information are subject to change at AVAHO's discretion.
All sponsor benefits
- Invitation to attend any of the general sessions except as noted on the program
- Meals — AVAHO breakfast, lunch and break-time snacks included
- Ticket to Welcome Reception for each registered representative
- Logo by level on signage in registration area
- Logo display on slideshows in all meeting rooms
- Company profile on the Whova App, available for 6 months following conference
- Recognition in the conference program (printed and digital)
TITANIUM LEVEL
All sponsor benefits, plus:
One 10x20 display -- includes two 6-ft tables and 4 chairs
10 complimentary staff badges
Sponsorship of the 2025 Welcome Reception
Up to 3 promotional items in the registration bag per company
Recognition ad in conference program (1/2 page)
Exclusive benefits based on availability (such as private hospitality rooms)
PLATINUM LEVEL
All sponsor benefits, plus:
One 10x20 display -- includes two 6-ft tables and 4 chairs
8 complimentary staff badges
Up to 2 promotional items in the registration bag per company
Recognition ad in Conference Program (1/4 page)
Kickboxing Event Sponsor -- logo placement for T-shirt, signage, etc. benefiting AVAHO‘s designated charity (2025 charity TBD)
Platinum and Titanium sponsors may choose ONE of the following benefits as part of their sponsorship package at no additional cost. These are available on a first-come/first-serve basis with registration.
- Lanyard Sponsor: Your company logo on conference lanyard
- Technology Sponsor: Your logo appears on the home page of the Whova app and in AVAHO member app
- WiFi Sponsor: Your company name is the conference‘s WiFi password
- Poster Session Kiosk Sponsor: The Poster Session will be available throughout the conference on electronic kiosks. Your company logo appears on the signage.
GOLD LEVEL
All sponsor benefits, plus:
One 10x15 display -- includes two 6-ft tables and 4 chairs
6 complimentary staff badges
Registration bag insert (company promotional item - subject to approval. Maximum one insert per company, no larger than 14 inches and 4 oz. each)
Sponsor logo by level on large banners (located in general meeting areas)
SILVER LEVEL
All sponsor benefits, plus:
One 10x10 display -- includes one 6-ft table and 2 chairs
4 complimentary staff badges
One complimentary mention in a daily update during the week of the meeting
BRONZE LEVEL
All sponsor benefits, plus:
One 6-ft table and 2 chairs
2 complimentary staff badges
NON-PROFIT ORGANIZATIONS
AVAHO recognizes the importance of the participation of non-profit patient advocacy and support organizations at our annual meeting. The eligibility for and availability of this exhibit space are at AVAHO's discretion. AVAHO also recognizes the need for diversity in sponsorship. A select number of sponsorships will be reserved to provide start-up, emerging and small companies the opportunity to serve as a sponsor.
Non-profit opportunities include:
All sponsor benefits, plus:
- One 6-ft table and 2 chairs
- 2 complimentary staff badges
Virtual Sponsors — non-exhibiting companies
Non-exhibiting companies may register virtually to upload company profile, videos, and materials onto AVAHO's Virtual Conference App. All attendees are encouraged to download the Whova meeting app to participate in the 2025 meeting. This app allows open-forum communication between all attendees and sponsors.
Add-On Opportunities
These sponsorship opportunities are limited and are available on a first-come/first serve basis upon registration. There is an additional fee to support these tactics regardless of exhibitor status.
- Registration Bag Sponsorship ($7,500 / limit 2 companies): The sponsor’s company logo will be printed on high quality attendee bags.
- Registration Bag Inserts ($3,000 per piece / limit 2 per company): Exhibitors may provide literature to each conference attendees that will be included in the registration bags. Materials maximum of four pages and/or 4-oz insert; premium charges may apply if exceeded.
- Charging Stations ($5,000 per station / limit 2 companies): AVAHO will secure seating area(s) that highlight your brand name and provide participants a place to charge a variety of devices.
- Headshots Sponsor ($6,000 / limit 1 company): Professional headshots for AVAHO annual meeting attendees.
- Keycards ($7,500 / limit 1 company): All AVAHO guests will receive room keys with sponsor's design.
- T-shirt Sponsor ($2,000): Your company logo will appear on the official AVAHO 2024 conference t-shirt.
- Non-CE Industry Presentation ($60,000): AVAHO will consider a limited number of presentations for the Annual Meeting. All applications are reviewed and selected by AVAHO’s Education Committee. Please contact our Industry Relations Director, JoAnn Wahl, for more details.
NEW FOR 2025:
- Premium Water Bottle Sponsor ($3,000 / limit 2 companies): Your company logo on water bottles given to all attendees.
- Cooling Towel Sponsor ($2,000 / limit 1 company): Your company logo on cooling towels given to attendees signed up for the Fitness Package Activity.
- Exclusive Golf Cart Sponsor ($7,500 / limit 1 company): Your company logo on all golf carts used during the 2025 Annual Meeting.
- Photobooth Sponsor ($3,000 / limit 1 company): Your company logo on photobooth signage.
Additional Information
Please note that there are limits on the number of people from industry that may attend the meeting. Badges are provided according to sponsorship level. A limited number of additional badges may be purchased per company based upon sponsorship level. You must be an exhibiting company to attend the meeting. We will not be selling any individual badges. All IRC members are welcome with registration. Please work as a team to select the right attendees from your company.
For more information please contact our Industry Relations Director, JoAnn Wahl.
WE HOPE TO SEE YOU THERE!
2025 ANNUAL MEETING REGISTRATION
NOW OPEN!
To register as an exhibitor for the annual meeting, please click below:
Regional Meeting Opportunities
Regional meetings are a one-day, locally-focused meeting for AVAHO members and clinicians serving veterans with cancer and hematological disorders. All disciplines in the cancer care process are welcome.
Please note that benefits and information are subject to change at AVAHO's discretion.
Sponsorship Information
Booth Sponsor: $3,000
This sponsorship provides a 6-ft table and 2 chairs for your representatives. Electricity available upon request. Booths are limited to 15 to allow maximum interaction with attendees. Booth sponsors are provided two (2) complimentary tickets to the event. Sponsors are welcome to bring promotional materials to distribute to attendees.
Symposia Sponsor: $15,000
This sponsorship is an opportunity for a presentation during the lunch event at each regional meeting. The topic should be complementary to the theme of the regional meeting.
For more information please contact our Industry Relations Director, JoAnn Wahl.
JULY MEETING
MARCH MEETING
OCTOBER MEETING
More information coming soon.